Gaming Co-Ordinator - N/A09665
Code/Reference:
N/A09665
Applications accepted until:
2019-08-14
Number of Openings
1

Unit:

Sibaya Casino

Location:

Durban

Job Purpose

To provide administrative and general support to the department to ensure the seamless implementation and consistent delivery of services provided by the department to all clients and stakeholders.

Education

  • Grade 12
  • Secretarial Diploma and or relevant qualification would be an added advantage

Experience:

  • A minimum of 2 years administrative / secretarial functions

Skills and Knowledge

  • Intermediate Computer skills (MS Word, Excel and Outlook)
  • Previous experience in a customer facing role
  • Sound Knowledge of relevant Time and Attendance systems
  • Previous relevant working experience as a Time and Attendance Clerk or similar role

Key Performance Areas:

  • Provide administrative support in the gaming office (including responding to e-mails, mail and telephone)
  • Management of time and attendance with regards to staff clocking, absenteeism, short time, overtime, leave, shift allowance and general administration of Time and Attendance
  • Assist employees on queries as and when required
  • Time report as and when required by managers
  • Liaise with Supervisors regarding all employees for whom no timekeeping data was received
  • Allocate and reconcile supplier invoices correctly and resolve all queries
  • Submit expense claims to the Finance department as per company policy and procedures.
  • Monitor staff leave as per department norms and company policy.
  • Capturing of staff rostering into the system and distribution and communication of rostering schedules
  • Order stationery, paper and other consumables (as per company procedures), ensuring availability on demand.
  • Develop a filing system (including records and reports) that enables others in the department to be able to access required documents
  • Store confidential documents for safe keeping
  • Troubleshoot and resolve first line queries and issues with guests and other stakeholders.
  • Coordinate the flow of paper and electronic documents to the appropriate parties
  • Complete reports / minutes/ presentations / departmental documents and distribute to relevant parties
  • Follow through on outstanding issues and action lists from minutes
  • Liaise with travel service providers to co-ordinate travel, car and accommodation arrangements
  • Send out meeting invitations in advance (within reasonable time period to accommodate delegates).
  • Complete and distribute agenda and minutes timeously
  • Book meeting venues according to meeting requirements €“ number of people, equipment, times, access to floor, accessibility, refreshments, and time frames.
  • Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc.
  • Arrange catering in line with RSVP€™s and dietary requirements of the attendees.

Equity:

Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.